2023-24 Board--3 reps 10358

2024-25 Board--3 reps 10374

November (Annual Meeting)

Manor Condominiums at Oxford Hill

Annual Meeting Minutes

The Annual Meeting of the Manor Condominiums at Oxford Hill was held on November 7, 2024, 5:30 P.M. to 7:30 P.M. A handout was provided and included the agenda, financial documents and a copy of our governing document pertaining to maintenance and repair of decks.        

The meeting was called to order by President Tammi Brasfield. A quorum was established with 43 unit owners in attendance.                                

The current Board of Directors introduced themselves: President Tammi Brasfield, Secretary Mary Jones, Paysha Williamson, Sandy Sobelman, Jerry Burton and Gloria Morgenstern. Property manager, Adam Felmlee, with A. Jenning Properties and Attorney Lester Stuckmeyer were also in attendance. The following information was discussed:

Jerry Burton and Adam Felmlee: Financial reports

The balance sheet was discussed along with an explanation of our financial needs for the remainder of 2024 and expected needs for 2025. The need to rebuild our reserve funds was discussed.                

Mary Jones: Projects and repairs completed in 2024                                        

Known projects yet to be completed in 2024 include aluminum wiring, and repairs to the fire safety system. Known and needed future projects were discussed, including fountain repair, foundation leaks in all garages and continued plumbing issues in all buildings.                

Sandy Sobelman: Aluminum Wiring project

December 31, 2024 is the deadline for unit owner completion of aluminum wiring remediation in their unit.  Reinhold Electric is in the process of completing remediation of the common areas. Insurance cost increases were discussed, along with the possibility of condo fees decreasing after remediation is complete. It is not possible at this time to discuss this with any degree of certainty.                

Governing documents: Lester Stuckmeyer and Adam Felmlee                                

The maintenance and repair responsibilities for decks, as laid out in our governing documents, are that unit owners have that responsibility. It would require an amendment of our documents to change that to Association responsibility and would have consequences to our monthly condo fees. A potential amendment reducing the number of Board members was discussed.

Election of Board members                        

Nominees for the Board election were each given a moment to share why they would like to serve on the association Board of Directors. Nominees were Tammi Brasfield – Building 74, Paysha Williamson -Building 81, Mary Jones – Building 81, Sandy Sobelman - Building 58, Wayne Rovig – Building 58, Judy Barbier – Building 67, Elizabeth Moody – Building 67, Debbie Miller – Building 67. Geri Glixman – Building 74.

Unit owners cast their ballots, along with ballots submitted by proxy with the following results:

2024-2025 Manor Condominiums at Oxford Hill Board of Directors

Tammi Brasfield Geri Glixman  Bill Lamers Elizabeth Moody Debbie Miller Wayne Rovig Sandy Sobelman Paysha Williamson Mary Jones                                        

Gloria Morganstern led a discussion on the Association’s portal usefulness to owner’s and functionality.                                        

Q&A  A time of questions and answers was held. Unit owner concerns Included an odor in the garage of Building 67 and the ceiling, a broken mirror, packages not being delivered to the main entrance of buildings, garage leaks and concern over our current low reserve balance.                                        

The meeting was adjourned at 7:30 P.M.

2025-26 Board--3 reps 10381

The Manor Condominiums at Oxford Hill                

Board Meeting Minutes

November 19, 2025

Call to Order
The meeting was called to order at 6:04 PM by Board President Geri Glixman.                

Board Members Present                                

• Geri Glixman, President                                

• Sandy Sobelman, Vice President                

• Elizabeth (Liz) Moody, Secretary                                

• Evren Senol, Treasurer                                        

• Debra Miller, Member                                        

• Linda Sheffield, Member                                        

• Bill Lamers, Member / Building and Maintenance Chair                                        

• LaNor Maune, Member / Newsletter Chair

Also Present: Mark McGourty, Community Manager Unit Owners Present: None

Approval of Minutes        

There were no minutes to approve from the previous month, as the last meeting held was the Annual Meeting.

Financial Report                                

Operating Account Balance: $146,339.64                                                

Reserve Account Balance: $25,270.74                                                

Plumbing and snow removal expenses are trending higher than budgeted; all other expense categories are on target.

• Any remaining funds at the close of the fiscal year (December 31, 2025) will be transferred to the reserve account.                                

Action Items – Updates Aluminum Wiring Tracking                                

• Ten (10) units remain incomplete                                                

• 87.387% of the community has completed required aluminum wiring updates. Handbook                                        

• Updated to include deck color formulas                                        

Pending Items
Painting & Drywall Repairs                                

Motion made by Sandy and seconded by Bill to approve the proposals from CertaPro Painters for units 10358 Chimney Rock and 10381 Oxford Hill.
Motion passed unanimously.                                        

Pool Cover Anchor Replacement                                

• Project pending Pro Pool repair scheduling.                                        

• This work was approved via unanimous email vote earlier in November.

LED Light Fixture Replacement Project                                

• Awaiting proposal for replacement of hallway and common-area fixtures with LED lights, which will reduce energy usage and operating costs.                                        

Garage Door Remotes
• New remotes expected to be available December 1, 2025.                                        

Plumbing Issues – Buildings 58, 67, 81                                

• Buildings 58 and 81 completed                                        

• One remaining unit in Building 58 still pending.

Drainage Concerns
                                                       
Building & Maintenance Committee reviewed all four buildings and identified several issues.                                        

• Randy has cleaned and resolved downspout issues in all buildings                        

• Remaining work includes sump pumps and window wells                                        

• Residents should see improvement during the next significant rainfall.                        

• Mark will contact Full Care for grading, mulch, and soil adjustments to improve drainage.                                                 

Motion by Sandy, seconded by Bill, to have Randy install a box at the garage level for distribution of newsletters.                                        

• Motion passed unanimously.

Completed Items                                

• Gazebo winterized.                                        

• Hallway mirror at 10367 Oxford Hill replaced.                                                

• Mel Moody has joined Bill’s Building & Maintenance Committee.

Follow-Up Items                                                                

• Next Meeting: January 27, 2026, at 6:00 PM (Board Only)                        

• Request submitted to A. Jenning regarding adding community events/meetings to the online calendar.                                        

• Bill and Mark to coordinate with the snow removal contractor to review property needs.                                                

• Randy to place salt as winter approaches; information will be included in the newsletter.                                                

• Mark to ask Randy to install a towel bar or similar fixture for lockbox storage to improve appearance and remove them from stair railings.
                                                         
  Adjournment
  The meeting was adjourned at 8:41 PM.

2026-27 Board--3 reps 10367